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Community Pharmacy Smoking Cessation Service - Data Recording and Transfer Guidance

Community Pharmacy Smoking Cessation Service - Data Recording and Transfer Guidance

ID

R18

Version

1.0.0

Type

Reference

 

Data Recording and Transfer

Community Pharmacy Solutions need to maintain comprehensive and accurate clinical records to support safe and effective ongoing service delivery.

The following table outlines the data recording and transfer requirements for each Pharmacy Smoking Cessation Service Consultation record. The columns define:

  • Pharmacy Smoking Cessation Service Consultation Record - Data items that must be collected and retained within the Pharmacy Smoking Cessation Service Consultation record.

  • Implementation Guidance - Guidance to ensure data quality and consistency.

  • Mapping to NHSBSA Claim API - Data items that must be submitted to the NHS Business Services Authority (NHSBSA) to support claims and reporting as detailed in the NHSBSA Claims & Reporting Standard.

Fields marked with '-' indicate that either:

  • No data flows to the NHSBSA for that data item.

  • There is no further Implementation Guidance available in addition to the information already provided in the NHSBSA SCS API Client Specification for that data item.

Pharmacy Smoking Cessation Service Consultation Record

Implementation Guidance

Mapping to NHSBSA Claim API

(M) Mandatory (O) Optional

Pharmacy Smoking Cessation Service Consultation Record

Implementation Guidance

Mapping to NHSBSA Claim API

(M) Mandatory (O) Optional

1

IT System ID

-

PLATFORM_DEPOSIT_ID (M)

2

Legal information

3

Consent for the service

  • Capture Yes/No

    • Yes = Allow recording of Consultation Information for the Patient

    • No = Prevent recording of Consultation Information for the Patient

-

4

Service Validation Criteria

5

Prescribed Clozapine

  • Capture Yes/No

    • Yes = Prevent recording of Consultation Information for the Patient

    • No = Allow recording of Consultation Information for the Patient

-

6

Weeks Completed of Inpatient Smoking Cessation Programme

  • Number of weeks the Patient has completed of a Smoking Cessation programme during an extended inpatient hospital stay

  • Required to be captured if SERVICE_TYPE is INITIAL

  • Prevent recording of Consultation Information for Patients who have completed a 12-week Smoking Cessation programme in hospital

-

7

Person Demographics

8

Person Name

-

-

9

Date of Birth

  • Prevent recording of Consultation Information for Patients under 18 years old

-

10

Sex at Birth

  • Capture Male/Female

-

11

NHS Number

  • Support Consultation Information recording for Patients with or without a recorded NHS Number

  • If the NHS Number is not available, provide a category as detailed in the NHS-BSA-SCS-API-Client-Specification ‘Annex: Non NHS Number’

PATIENT_NHSNO (M)

12

Person's Address + Postcode

-

-

13

Person's Telephone Number

-

-

14

Person's Email Address

-

-

15

GP Practice 

16

GP Practice Identifier (ODS code)

  • Only allow dummy code X99999 for Patients not registered with a GP Practice or where a Patient’s registered GP Practice cannot be traced in PDS

PATIENT_GPODS (M)

17

Referral from 

18

Referral Date

  • Display in format dd-mm-yyyy

REFERRAL_DATE (M)

19

Referring Trust ODS

 

  • Restrict entries to NHS Trust ODS codes (refer to GP-03.1-01 in the Data Standards Standard)

  • Do not allow dummy code X99999

REFERRER_ODS (M)

 

20

Referrer Case Reference

  • The Case ID from the referring organisation

REFERRER_CASE_REFERENCE (O)

21

Contacts with Professionals

22

Assessment Date and Time

  • Display in format dd-mm-yyyy

ASSESSMENT_DATE (M)

23

Location of Contact

  • ODS code of the Pharmacy provider

CLAIMANT_ODS (M)

24

Consultation Method

-

CONSULT_METHOD (M)

25

Consultation Type

  • Capture type of consultation. Allow only:

    • INITIAL (only allow 1 consultation record with Consultation Type = INITIAL to be recorded for a Patient)

    • INTERIM (allow a maximum of 14 consultation records with Consultation Type = INTERIM to be recorded for a Patient)

    • FINAL (only allow 1 consultation record with Consultation Type = FINAL to be recorded for a Patient)

SERVICE_TYPE (M)

26

Reason for Non-Provision of Service

Required only at the Initial Consultation

REASON_FOR_NON_PROVISION_SERVICE (O)

27

Smoking Status

-

SMOKING_STATUS (M)

28

e-Cigarettes Used

-

E-CIGARETTES_USED (O)

29

Quit Date

  • Patient’s planned quit date

  • Display in format dd-mm-yyyy

  • Allow Quit Date to be reset once before the 4 Week Review

  • Allow Quit Date to be:

    • Editable until the 4 week review

    • Not-editable after the 4 week review

QUIT_DATE (M)

30

Smoking Status at 4 Weeks

  • Required only at the 4 Week Post Quit Consultation

  • Capture the Patient’s smoking status at 4 weeks after their quit date. Allow only:

    • STOPPED SMOKING - NON-CO VERIFIED (map to BSA API value ‘yes Non-CO verified’)

    • STOPPED SMOKING - CO VERIFIED (map to BSA API value ‘yes CO verified’)

    • SMOKING (map to BSA API value ‘no’)

4_WEEKS_POST_QUIT (O)

31

Total Number of Consultations Undertaken

  • Count of the number of consultations undertaken within the Community Pharmacy for a Patient

  • Allow a maximum of 16 consultations to be recorded for a Patient

    • Refer to the Implementation Guidance for ‘Consultation Type’ above for details

NUMBER_OF_CONSULTATIONS (M)

32

Duration of Community Pharmacy Support

  • Duration of Smoking Cessation Service provided by Community Pharmacy to a Patient in weeks

  • Duration is calculated from the QUIT_DATE

NUMBER_OF_SUPPORT_WEEKS (M)

33

Final Consultation Outcome

  • Required only at the Final Consultation

FINAL_CONSULTATION_OUTCOME (O, M if SERVICE_TYPE = FINAL)

34

Practitioner Details

 

 

35

Practitioner Name

 -

 -

36

Professional Role

  • Allow only:

    • Pharmacist

    • Pharmacy Technician

    • Other Suitably Certified Stop Smoking Practitioner

PROFESSIONAL_ROLE (M)

37

Professional Identifier

  • The ID of the person providing the service:

    • GPhC registration number

    • Personal identifier used by the local organisation where a registration is not held

PROFESSIONAL_IDENTIFIER (M)

38

Clinical Summary

39

Clinical Narrative

  • Free-text field for consultation notes

-

40

Medications and Medical Devices
Where PGD medication is supplied refer to the Records section of the PGDs for record keeping requirements

41

Pregnancy Status

  • Capture the Patient’s reported pregnancy status

  • Required only when Sex at Birth = Female

  • Allow only:

    • Patient reports they are pregnant or may be pregnant (map to BSA API value ‘Pregnant’)

    • Patient reports they are not pregnant (map to BSA API value ‘Not pregnant')

PREGNANCY_STATUS (O)

42

Medication Supply Made

  • An indication of whether a supply of Nicotine replacement Therapy (NRT), from the NRT Product Reference List, is being made

  • Capture Yes/No

NRT_PRODUCT_SUPPLIED (M)

43

Medication Name (dm+d)

  • Medication available for selection to be restricted to the drugs listed in the NRT Product Reference List

  • If PREGNANCY_STATUS = ‘Pregnant’, exclude Varenicline and Cytisinicline from selection in MEDICATION_NAME

  • If Varenicline or Cytisinicline is selected, prompt user to check the Patients GP record

  • For any medication selected, the system must automatically populate details at:

    • Pack level - AMPP code for NHSBSA Claim as NHSBSA CLAIM API enables payment and post-payment verification at Pack level (quantity, pack size)

MEDICATION_NAME (O, M if NRT_PRODUCT_SUPPLIED = Yes)

SNOMED_CODE (O, M if NRT_PRODUCT_SUPPLIED = Yes)

44

Medication Quantity Supplied

QUANTITY_SUPPLIED (O, M if NRT_PRODUCT_SUPPLIED = Yes)

45

Supply Type

  • Required only when NRT_PRODUCT_SUPPLIED = Yes

MEDICATION_SUPPLY_TYPE (O, M if NRT_PRODUCT_SUPPLIED = Yes)

46

Prescription Charge Exempt

  • Required only when NRT_PRODUCT_SUPPLIED = Yes

PRESCRIPTION_CHARGE_EXEMPT (O, M if NRT_PRODUCT_SUPPLIED = Yes)

47

Prescription Charge Exempt Reason

  • Required only when PRESCRIPTION_CHARGE_EXEMPT = Yes

PRESCRIPTION_CHARGE_EXEMPT_REASON (O, M if PRESCRIPTION_CHARGE_EXEMPT = Yes)

48

Onward Referral

49

Onward Referral

-

REFERRED_TO (O)

50

Onward Referral to Other Organisations

  • Required only when REFERRED_TO = OTHER

REFERRED_TO_OTHER (O, M if
REFERRED_TO = OTHER)

51

Onward Referral ODS

  • Dummy ODS codes not acceptable if REFERRED_TO is ‘Community Pharmacy’ or ‘GP Practice’

REFERRED_ORG_ODS (O, M if
REFERRED_TO is populated)

52

Date of Onward Referral

  • Display in format dd-mm-yyyy

ONWARD_REFERRAL_DATE (O, M if REFERRED_TO is populated)

Note that additional data capture requirements are provided in the ‘Records’ section of the Varenicline Patient Group Direction (PGD) and Cytisinicline Patient Group Direction (PGD) available from the NHSBSA Smoking Cessation Service page.