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Confirm you have the right procedure
The Direct Award procedure has a value limit that you cannot exceed. You must terminate (and re-procured the contract if necessary) before you hit the limit of £40,000. You must also be able to evaluate the Catalogue Solutions based on a Catalogue Solution using only the information that was made is available from on the Buying Catalogue. If you don’t have enough information to evaluatecomplete an evaluation, or if you can’t tell how much of any Associated Services you will need to buy, to implement or operate the solution, then you must use the Further Competition Off-Catalogue procedure.
Prepare your requirements
Identify all the Service Recipients that will be receiving services under the competitionprocurement.
Identify the Capabilities that represent your needs. Identify any services Additional Services you might need: , for example, training, implementation support, etc... Be sure to consider your local environment and any special requirements, for example, local integrationsintegration requirements that must be met.
Identify the volumes you need to buy and other costs that will impact the whole life cost
Most Catalogue Solutions have a per patient price that will be based on the number of patients registered with the Service Recipient. But The price of some Catalogue Solutions and Additional Services however, are based on users or other units or might be based on transactions. (e.g. transaction volumes). You need to use the same volumes (e.g. users or patients) for each Catalogue Solution when calculating the total cost of each Catalogue Solutionone, but the volumes may differ where different Additional Services and Associated Services will make up your order. Be sure You should ensure that you are treating all Catalogue Solutions equally when you choose which services and how much of each service to include in your estimate and later, your evaluation.
You may also wish to consider your own costs that might vary depending on the Supplier: implementation, transition if applicable, training, etc. solution, for example, local implementation costs, transition costs or internal training costs. You need to identify these costs before you begin the procurement so that they are applied fairly and appropriately to all Catalogue Solutions that you are evaluating.
Confirm the evaluation criteria
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The options of price only, and price and quality, are provided in the framework give flexibility. It is important that you follow your organisation’s Standing Financial Instructions (SFIs) in choosing to make a Direct Award, particularly in relation to the choice and the application of the two options.
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- Price and quality. Where the potential Call Off Ordering Party wishes and can differentiate the Catalogue Solutions that meet its requirements based on quality and price, the criteria below can be used within the ranges, thus:
Criteria Number | Award Criteria | Percentage Weightings |
1 | Price | 50-90% |
2 | Non-Price Elements (including quality and technical merit) | 10-50% |
You can choose one or more quality (non-price) elements and apply a percentage weighting to each of them, if the overall percentage weighting totals in the range 10-50%.
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