The terminology used below assumes that the reader has familiarised themselves with some key Digital Care Services concepts available via the following guidance / tutorials:

The commercial Procurement Hub are available to provide guidance throughout your procurement: commercial.procurementhub@nhs.net

Preliminaries

•  GPITF Overview

•  Capability and Standards Overview

Introduction

The purpose of these confluence pages is to help you understand how to use the GP IT Futures Digital Care Services Framework to procure Catalogue Solutions or to vary your existing Call Off Agreements under common business change scenarios.

The common purchasing and business change scenarios of relevance to GPITF are set out in Common purchasing and business scenarios

For many of the purchasing scenarios you will need to:

Understand your requirement: The scope of Catalogue Solutions is expressed in terms of the Capabilities and Epics to which they map. You should therefore determine the Capabilities and Epics you require before commencing your procurement.

Understand Pricing: There are a range of pricing models referred to as units of order applicable to Catalogue Solutions. The Catalogue should explain those applicable to each Catalogue Solution. However, further detail on this topic is set out in Understanding Price should you need it.

Selecting the most appropriate procurement procedure: There are three procurement procedures available under the GP IT Futures Framework.  They are:

• Direct Award - low complexity contracts valued up to £40,000. The decision to execute a Direct Award for a Catalogue solution can be determined using information on the Buying Catalogue.

• Further Competition On-Catalogue - low complexity contracts valued up to £250,000. A Further Competition On-Catalogue procedure can be executed using information available on the Buying Catalogue and requires an evaluation of Catalogue solutions to determine suitability.

• Further Competition Off-Catalogue - high complexity and high-value contracts. A Further Competition Off Catalogue procedure requires an Invitation to Tender issued to Catalogue Solution suppliers, and an evaluation process informed by information on the Buying Catalogue.

Once you have entered into a Call Off Agreement it is the Call Off Ordering Party’s (as specified on the Call Off Order Form) responsibility to manage that Call Off Agreement. A contract overview is provided to assist you with understanding the Call Off Agreements.