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It is recommended you read Schedule 2.1 of the Framework Agreement to ensure you understand the call off procedure.
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Identify all the Service Recipients that will be receiving services under the competition.
List the Capabilities that represent your needs. It will also help to review the Epics and identify which are the most important to you.
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Identify if you have any of your own costs you wish to consider when considering the whole life cost of the services. Your own costs that might vary depending on the Supplier: implementation, transition if applicable, training, etc. You need to identify these costs before you begin the procurement so that they are applied fairly and appropriately to all Catalogue Solutions you are evaluating.
Involve your procurement team
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Confirm the evaluation criteria
The Further Competition Off Catalogue procedure has two options for Award Criteria: Price only and Price and quality. These are described in the Framework Agreement Schedule 2.1 in Appendix 1 and are summarised here.
The option of Price only and Price and quality has been provided in the framework to give you flexibility. It is important that you follow your organisation’s Standing Financial Instructions (SFIs).
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Price and quality. Where you wish and can differentiate the Catalogue Solutions that meet its requirements based on quality and price, the criteria below can be used within the ranges indicated:
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As part of your FCI, you prepare a draft of the Call Off Order Form setting out your requirements. The Supplier will complete the Call Off Order Form as part of its bid.
You will need to set an initial term for the Call Off Agreement, we recommend that you set a Call Off Initial Period (see 4.1.6 above) of 12 months (or slightly longer if there is an implementation that is staged). If you don’t give notice to terminate before the end of the initial term, the contract will continue to roll monthly until you give 30 days’ notice.
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All the Solutions listed on the Buying Catalogue are your longlist.
Create a shortlist
Review all the Catalogue Solutions on the Buying Catalogue and create a shortlist of Catalogue Solutions that can meet your requirements by using the Capabilities and other information on the Catalogue Solution Listing.
Step 3: Evaluate
Issue the FCI to all the Suppliers on your shortlist
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If you are using Price only (with no Non-price Elements), select the Supplier of the Catalogue Solution with the lowest total cost.
If you are using Price with Non-Price Elements score each Catalogue Solution using the criteria, weightings and scoring system you set out. The Supplier of the Catalogue Solution with the highest score is the preferred Supplier.
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