Overview

The Buying Catalogue Onboarding Process is the fixed set of tasks and milestones which have to be completed by a Solution which is onboarding to the Buying Catalogue.

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Solution Registration is the focus of this Proof of Capability exercise. For more information see Solution Registration Overview.

Capability Assessment

Assessment of functional requirements, measuring the Solution against Epics and Acceptance Criteria. Suppliers are required to deliver a live or recorded demonstration of their Solution meeting the Acceptance Criteria. Demonstrations are stored for future reference and the results for each Epic and Acceptance Criteria are currently shared via email and spreadsheet.

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1. A reliance on spreadsheet forms which…

   1. May need to be recreated for each Framework or Roadmap Change.

   2. Must be manually created, duplicated and stored for version controlling.

   3. Must be emailed between Suppliers and the Programme.

   4. Can be filled in incorrectly by Suppliers and have little to no validation controls.

   5. Contain large amounts of information not easily displayed in spreadsheets.

2. A reliance on email communication which…

   1. Can easily be lost or confused, particularly if multiple people are involved.

   2. Often means that decisions or agreements documented in emails may not be adequately attached to records of the associated activity within the Onboarding Process.

3. Lack of progress tracking and visibility for Suppliers, who must rely on their Supplier Manager to inform and update them on the outstanding tasks.

4. Extensive storage of evidence (spreadsheets, documents, recordings, emails) in SharePoint environments which Suppliers cannot access.

   1. Currently, each Supplier has their own SharePoint environment for depositing files, but these must be copied over into a single NHS SharePoint where they are version controlled for long-term storage.

5. Evidence submitted during a previous onboarding journey (for a different Framework) may be valid for the current onboarding journey, but is not easily identifiable or collected as the data sits in multiple different records. For more information see Additional Frameworks and Reusing Evidence.

These are challenges we believe a toolset can help resolve, in part or in full.