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If you are here looking to procure video conferencing software to support you in your response to the COVID-19 outbreak, please see the advice here

Preliminaries

The terminology used below assumes that the reader has familiarised themselves with some key Digital Care Services concepts available via the following guidance / tutorials:

There are different ways to execute a procurement depending on which procedure you choose; however for all procedures there are a set of high level steps a buyer should follow.

Step 1: Get Ready

Step 2: Prepare

  • Design Define your evaluation approach and your evaluation methodcriteria

  • Prepare to use the procedure

Step 3: Review Catalogue Solutions

  • View Use the Buying Catalogue to make your identify solutions that meet the requirements you have identified and establish a shortlist

Step 4: Evaluate:

 

The legacy GPSoC framework utilised a now discontinued database for Buyers to order and record their procurement outcomes. For GPIT Futures, the intent is to develop such functionality within the Buying Catalogue.  At this stage of development however, a transition process is in place to enable the procurement output and activity, information and thus the respective financial flows to be supported. This process is described at Appendix 4.

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  • you have defined.

Step 5: Call-off order form and contract award

  • Complete and sign the Call-Off Order Form - this is required to execute a contract - more detail is provided in the GP IT Futures Contract pages.

Step 6: Manage your contract

  • Implement the services

  • Manage any changes that need to be made to your GP estate software and services, for example: Practice Migrations, Activations of new services , Cessations, Mergers or Splits.

  • Monitor performance

Procurement Routes