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| Note |
|---|
This page has been superseded and archived. |
STD062 - NHS Number | STD070 - Patient Identifiers for Identity Bands |
ID | STD062 |
|---|---|
Standard Name | |
External ID | ISB0149 |
Version | 0.1 |
Link to standard | |
Standard Type | Data Standard (NHS) |
Status |
Alpha | |
Effective Date |
|
|---|
Description
This standard provides the specification for use of the NHS Number by NHS bodies and by other organisations providing health and care services in England in partnership with the NHS. It defines how the NHS Number must be used in identifying people receiving health and care services, and in locating and communicating their health and care records and other information pertaining to the planning and provision of their care. The standard sets out how information systems must accept, store, process, display and transmit the NHS Number, and what organisations must do to ensure that they use the NHS Number correctly.
Who this applies to
This standard applies to all bodies that commission or provide health and care services in England in partnership with the NHS including their relevant system suppliers.
Requirements
Requirement ID | Requirement Text | Level |
|---|---|---|
STD0062-1 | The Supplier system MUST be capable of storing the NHS Number as described in the NHS Data Dictionary on patient/service user records. | MUST |
STD0062-2 | The Supplier system MAY record the verification status of each recorded NHS Number. | MAY |
STD0062-3 | The Supplier system MUST allow users to find a patient/service user record using the NHS Number as the only search criterion. | MUST |
STD0062-4 | The Supplier system MAY allow users to find a patient/service user record using the NHS Number as part of the search criteria in conjunction with other demographic information. | MAY |
STD0062-5 | The Supplier system MUST allow users to find a patient/service user record without using the NHS Number as part of the search criteria | MUST |
STD0062-6 | The supplier system MUST include the NHS Number in any patient identifiable data/service user information sent electronically, with the following exceptions:
| MAY |
STD0062-7 | The Supplier system MUST display the NHS Number on every screen showing patient identifiable data/service user information (if available). The verification status of the NHS Number SHOULD also be displayed if maintained. | MUST |
STD0062-8 | The Supplier system MUST include the NHS Number on all hard-copy outputs containing patient identifiable data/service user information (if appropriate and available at time of output). | MUST |
STD0062-9 | The Supplier system MUST display and print the NHS Number for people to read in 3 3 4 format (e.g. 123 456 7890). | MUST |
STD0062-10 | The Supplier system MUST allow the NHS Number to be input in into the appropriate data input field on the screen as 10 digits with or without spaces. | MUST |
STD0062-11 | The Supplier system MUST validate (both format and check-digit) the NHS Number when input. | MUST |
STD0062-12 | The Supplier system MUST be capable of reporting where the same NHS Number (verified or not) is recorded on more than one patient/service user record. | MUST |
STD0062-13 | The Supplier system SHOULD be capable of reporting all patient/service user records without an NHS Number recorded. | SHOULD |
| The following requirements apply to the use of Applicable Systems by commissioner and |
|
STD0062-14 | When a system user uses the NHS Number to retrieve an electronic record the system supplier must allow other demographic information supplied MUST be used to confirm the patient’s/service user’s identity and that the record retrieved belongs to that patient/service user. | MUST |
STD0062-15 | When supplied, the NHS Number SHOULD be used instead of demographic data as the | SHOULD |
STD0062-16 | Data quality processes SHOULD be in place to resolve electronic patient/service user | SHOULD |
STD0062-17 | Organisations MUST ensure all staff are trained in the correct use of information management technology systems, human behaviours and business processes required to support this Standard. | MUST |
STD0062-18 | At the start of each new episode of care or contact, or at the earliest opportunity the patient’s/service user’s demographic data, including NHS Number SHOULD be confirmed with the patient/service user or his/her parent or carer or other organisations working with the patient/service user. | SHOULD |
STD0062-19 | The patient’s/service user’s NHS Number SHOULD be determined at the beginning of (or prior to) the episode of care, where possible and practical. | SHOULD |
STD0062-20 | The parent or guardian MUST be given written confirmation of the NHS Number of a newborn child following allocation via the statutory notification of birth (through NHS Number for Babies Service (NN4B)) or the Personal Demographics Service (PDS). | MUST |
STD0062-21 | The patient’s/service user’s NHS Number SHOULD always be included as part of all communications, correspondence and filing systems involving patient/service user identifiable data/service user information. Additional patient/service user demographic information MUST also be included with the NHS Number. | SHOULD |
STD0062-22 | Organisations MUST promote the importance and use of the NHS Number to all staff. | MUST |
STD0062-23 | Organisations MUST have processes in place to support patients/service users to know their NHS Numbers and to supply it to them when requested. | MUST |
ID | STD070 |
|---|---|
Name | Patient Identifiers for Identity Bands |
External ID | DCB0099 |
Version | 0.1 |
Link to standard | |
Standard Type | Data Standard (NHS) |
Status |
Alpha | |
Effective Date |
|
|---|
Description
This information standard specifies both the four identifiers that must be included on NHS patient identity bands and the format for presenting them, so that identity information is clear and unambiguous to all healthcare staff. A well-designed identity band, based on this standard, reduces the risk of mis-identification, helping to ensure a patient is not given the wrong care and treatment.
Applicability
This standard applies to all healthcare settings in England where an identity band is worn by the patient. It also applies to all healthcare IT systems used by the NHS in England that develop and implement systems which result in the production of patient identity bands.
Requirements
Requirement ID | Requirement Text | Level |
|---|---|---|
STD0070-1 | Core Identifiers Supplier systems MUST contain the four core identifiers that uniquely identify a patient when used in combination and which must be present on the identity band are: Last Name, First Name (LASTNAME, firstname) Date of Birth (DD/MM/YYYY) Verified NHS Number (3 3 4 format, see NHS Number for full details) | MUST |