There are different ways to execute a procurement depending on which procedure you choose; however for all procedures there are a set of high level steps a buyer should follow.
Step 1: Get Ready
Identify requirements
Complete pre-procurement research
Choose the right procedure (either Direct Award or Further Competition On-Catalogue or Further Competition Off-Catalogue)
Step 2: Prepare
Define your evaluation approach and your evaluation criteria
Prepare to use the procedure
Step 3: Review Catalogue Solutions
Use the Buying Catalogue to identify solutions that meet the requirements you have identified and establish a shortlist
Step 4: Evaluate:
Assess each solution against the evaluation criteria you have defined.
Step 5: Call-off order form and contract award
Complete and sign the Call-Off Order Form
Step 6: Manage your contract
Implement the services
Manage changes
Monitor performance
The legacy GPSoC framework utilised a now discontinued database for buyers to order and record their procurement outcomes. For the GP IT Futures framework the intent is to develop similar functionality within the Buying Catalogue. At this stage of the Buying Catalogue’s development however, a transition processes will be in place to enable the procurement processes and their outcomes, to manage information about each order place, and to enable associated financial processes, including those for invoicing, to be support. These processes are described at Appendix 4.