Executing a procurement is slightly difference depending on which procedure you choose; however for all procedures there are a set of high level steps a buyer should follow.
Step 1: Get Ready
Identify Requirements
Complete Pre-procurement research
Choose the right procedure (either Direct Award or Further Competition On-Catalogue)
Step 2: Prepare
Design your evaluation method
Prepare to use the procedure
Step 3: Review Catalogue Solutions
View the Catalogue to make your shortlist
Step 4: Evaluate:
Apply your evaluation criteria
Step 5: Call-off order form and Award
Complete and sign the call-off order form
Step 6: Manage your contract
Implement the services
Managing Changes
Monitor performance
The legacy GPSoC framework utilised a now discontinued database for Buyers to order and record their procurement outcomes. For GPIT Futures, the intent is to develop such functionality within the Buying Catalogue. At this stage of development however, a transition process is in place to enable the procurement output and activity, information and thus the respective financial flows to be supported. This process is described at Appendix 4.