If you are here looking to procure video conferencing software to support you in your response to the COVID-19 outbreak, please see the advice here |
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Preliminaries
The terminology used below assumes that the reader has familiarised themselves with some key Digital Care Services concepts available via the following guidance / tutorials:
There are different ways to execute a procurement depending on which procedure you choose; however for all procedures there are a set of high level steps a buyer should follow.
Step 1: Get Ready
Identify requirements
Complete pre-procurement research (if applicable)
Choose the right procedure (either Direct Award, Further Competition On-Catalogue or Further Competition Off-Catalogue)
Step 2: Prepare
Define your evaluation approach and your evaluation criteria
Prepare to use the procedure
Step 3: Review Catalogue Solutions
Use the Buying Catalogue to identify solutions that meet the requirements you have identified and establish a shortlist
Step 4: Evaluate:
Assess each Catalogue Solution against the evaluation criteria you have defined.
Step 5: Call-off order form and contract award
Complete and sign the Call-Off Order Form - this is required to execute a contract - more detail is provided in the GP IT Futures Contract pages.
Step 6: Manage your contract
Implement the services
Manage any changes that need to be made to your GP estate software and services, for example: Practice Migrations, Activations of new services , Cessations, Mergers or Splits need to notified to NHS Digital using the GPITF Order Tracker.
Monitor performance
Procurement Routes