Executing a procurement – a step by step guide

Preliminaries

The terminology used below assumes that the reader has familiarised themselves with some key Digital Care Services concepts available via the following guidance / tutorials:

• GPITF Overview

• Capabilities and Standards Overview

• How to buy

There are different ways to execute a procurement depending on which procedure you choose; however for all procedures there are a set of high level steps a buyer should follow.

Step 1: Get Ready

• Identify requirements

• Complete pre-procurement research (if applicable)

• Choose the right procedure (either Direct Award, Further Competition On-Catalogue or Further Competition Off-Catalogue)

Step 2: Prepare

• Define your evaluation approach and your evaluation criteria

• Prepare to use the procedure

Step 3: Review Catalogue Solutions

• Use the Buying Catalogue to identify solutions that meet the requirements you have identified and establish a shortlist

Step 4: Evaluate:

• Assess each Catalogue Solution against the evaluation criteria you have defined.

Step 5: Call-off order form and contract award

• Complete and sign the Call-Off Order Form - this is required to execute a contract - more detail is provided in the GP IT Futures Contract pages.

Step 6: Manage your contract

• Implement the services

• Manage any changes that need to be made to your GP estate software and services, for example: Practice Migrations, Activations of new services , Cessations, Mergers or Splits.

• Monitor performance

Procurement Routes

• Direct Award,

• Further Competition On-Catalogue

• Further Competition Off-Catalogue