GEN2 uplifts to Dispensing Capability and inclusion of additional MAY Epics

Owned by Linley Wareham
Last updated: 04-03-2024 by Oke Okunfolami (Deactivated)Version comment
6 min read

ID

RM193

Version

1.1.0

Type

Roadmap Item

Frameworks

Title

GEN2 uplifts to Dispensing Capability and inclusion of additional MAY Epics

Description

Uplifts made to the Dispensing Capability to support the GEN2 Strategy and increase the scope of the Capability with additional MAY requirements

Date Added

Jan 22, 2024

Standards and Capabilities

Dispensing

Change Route

Managed Capacity - Minor/Patch uplifts

Change Type

Uplift

Status

Closed

Publication Date

Feb 19, 2024

Effective Date

Mar 4, 2024

Incentives / Funding

No

Incentive / Funding Dates

N/A

Background

GEN2 changes outlined below are part of the evolution of the existing relevant Digital Care Services (DCS) Capabilities and Standards Model into a new format. The intention of the new format is to provide a more flexible requirements model that reduces barriers to innovation as Suppliers can build iteratively to meet user needs. 

The Authority's goal is to have restructured the relevant DCS Capabilities and Standards so they conform to the below principles:

  1. A more permissible model with a minimum number of MUST Epics in each Capability to cover:

    1. The scope of the Capability generally (may be more than 1, but keeping to a minimum)

    2. Serious Clinical Safety implications if not a MUST and there isn’t a safe alternative

    3. Legal Requirements for Practices

    4. Supports the Practice meeting their obligations under the GP Contract

    5. Any mandated national Interoperability Standards mapped to that Capability

    6. Any other Standards that map specifically to that Capability e.g. Management Information Reporting Standard or eMED3 Standard (this does not include Overarching Standards)

  2. Majority of existing MUST Epics will change to be MAYs and new MAY Epics will be added in some cases to replace requirements from within Capability Specific Standards

    1. This allows the Supplier to choose which MAY Epics to implement and evidence. We expect the Suppliers to recognise the need to provide a comprehensive product based on their user feedback and their desire to be competitive against other solutions

  3. Mandatory Overarching Standards will remain

  4. A number of Standards are planned to be removed as part of the GEN2 transition, including Capability Specific Standards (e.g. Appointments Management - Citizen - Standard) once the requirements within have been reviewed and one of the following actions taken: 

    1. Requirement is removed and re-written as part of the Epics and Acceptance Criteria within the associated Capability (i.e. as a completely new Epic or as amendments to an existing Epic)

    2. Requirement is removed and the important details added as Additional Implementation Details against an Epic within the associated Capability

    3. Requirement is removed and the important details added as Supporting Information against an Epic within the associated Capability (this could be directly against the Epic or on a Reference Page referenced from the Supporting Information against the Epic)

    4. Requirement is removed entirely (i.e. because it is a duplicate requirement and doesn’t specify anything that isn’t already covered by an Epic or it is deemed non-essential and too low level for the Epics)

    5. Requirement is moved into another Standard

Please be aware that there are no Standards to be removed in relation to the Dispensing Capability.

In addition to the above, new MAY requirements have been added to the Capability in the form of MAY Epics. These changes expand the scope so that it better fulfils the purpose of the Capability but are not mandatory.

Outline Plan

N/A

Summary of Change

Dispensing: uplifted

  • Update Dispensing to version 1.1.0

  • Epic ‘C42E2’ Acceptance Criterion 3 and Acceptance Criterion 5 have been removed

  • Epic ‘C42E3’ has been removed

  • Epic ‘C42E6’ has been removed

Dispensing: MAY Epics added

E00388 - view stock level warnings

As a Health or Care Professional

I want to view stock level warnings

So that I am warned about issues relating to stock levels

Acceptance criterion 1: view stock level warnings

Given the Health or Care Professional is permitted to manage items of stock

When a stock level warning is triggered

Then the warning is displayed

E00388 - Supporting Information

  • Examples of warnings MAY include, but are not limited to:

    • Warning when an item of stock reaches a specific level

    • Warning when an item is out of stock

E00389 - configure stock level warnings

As a Health or Care Professional

I want to configure stock level warnings

So that there are warnings for stock levels customised based on my organisation’s needs

Acceptance criterion 1: create stock level warning configurations

Given the Health or Care Professional is permitted to manage configurable stock level warnings

When the Health or Care Professional selects to create a configurable stock level warning

Then the configuration is created

Acceptance criterion 2: view stock level warning configurations

Given the Health or Care Professional is permitted to manage configurable stock level warnings

When the Health or Care Professional selects to view the stock level warning configuration

Then the configuration is displayed

Acceptance criterion 3: amend stock level warning configurations

Given the Health or Care Professional is permitted to manage configurable stock level warnings

When the Health or Care Professional selects to amend a stock level warning configuration

Then the configuration is amended

Acceptance criterion 4: delete stock level warning configurations

Given the Health or Care Professional is permitted to manage configurable stock level warnings

When the Health or Care Professional selects to delete a stock level warning configuration

Then the configuration is deleted

E00391 - automatically re-order stock

As a Health or Care Professional

I want stock to be re-ordered automatically

So that stock orders are created more efficiently

Acceptance criterion 1: create rules for automatically re-ordering stock

Given the Health or Care Professional is permitted to manage stock orders

When the Health or Care Professional selects to create a rule for automatically re-ordering stock

Then the rule is created

Acceptance criterion 2: view rules for automatically re-ordering stock

Given the Health or Care Professional is permitted to manage stock orders

When the Health or Care Professional selects to view a rule for automatically re-ordering stock

Then the rule is displayed

Acceptance criterion 3: amend rules for automatically re-ordering stock

Given the Health or Care Professional is permitted to manage stock orders

When the Health or Care Professional selects to amend a rule for automatically re-ordering stock

Then the rule is amended

Acceptance criterion 4: remove rules for automatically re-ordering stock

Given the Health or Care Professional is permitted to manage stock orders

When the Health or Care Professional selects to remove a rule for automatically re-ordering stock

Then the rule is removed

Acceptance criterion 5: automatically re-order stock

Given the Health or Care Professional is permitted to manage stock orders

When a rule for automatically re-ordering stock is triggered

Then the stock is automatically re-ordered

E00391 - Supporting Information

  • An example of a rule for automatically re-ordering stock MAY include, but is not limited to:

    • Stock levels have reached a defined minimum level

E00395 - view dispensing reports

As a Health or Care Professional

I want to view dispensing reports

So that reports relating to dispensing activity can be viewed

Acceptance criterion 1: view dispensing reports

Given the Health or Care Professional is permitted to view dispensing reports

When the Health or Care Professional selects to view a dispensing report

Then the report results are displayed

E00395 - Supporting Information

  • Examples of dispensing reports MAY include, but are not limited to:

    • View Electronic Prescription Service (EPS) Prescriptions that have not yet been Endorsed

    • View Electronic Prescription Service (EPS) Prescriptions that are close to the expiry date

    • View counts of dispensed medication (e.g. by medication type or by Patient)

Full Specification

Dispensing v1.1.0

Assurance Approach

New GEN2 Capabilities 

For Incumbent Suppliers: 

  • The results of previous Capability Assessments will be carried over from GEN1 to GEN2 for Epics and Acceptance Criteria that have not changed 

  • For new Epics or Epics that have been amended as a result of the Capability Specific Standard being retired, the results of previous assurance will be carried over and no further evidence or assurance will be required

For New Suppliers: 

  • These Epics will be assessed as part of the Capability Assessment phase and this will be a high level assessment based on the Acceptance Criteria defined

  • These Epics are not intended to replace the full assurance process for any related Standards (e.g. assessing the Epic does not negate the need for the Interoperability Standard to be fully assured by the appropriate team)

New MAY Epics

New MAY requirements have been added in the form of MAY Epics which describe additional functionality. These can be selected by Suppliers but are not mandatory. If selected, they will be assessed as part of the Capability Assessment phase and this will be a high level assessment based on the Acceptance Criteria defined.

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